Work With Us!

Looking for something new with your career?

If you want to start fresh with a new, growing team of therapists, we might be the place for you! We are a supportive, relaxed group that recognizes the rewarding, albeit challenging, work we do in this field. As a growing team, new positions are being created.

We Are Hiring A Reliable Office Administrator

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensure the rest of the staff has adequate support to work efficiently, and perform promotional work to support company networking and development. The Office Administrator ensures the smooth running of our company’s offices and schedules and contributes to driving sustainable growth. The Office Administrative officer will report to the team’s CEO and clinicians/interns. 

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Must be organized and able to create systems of structure. The candidate will take the initiative in making suggestions and feel comfortable driving new systems. Emit patience, compassion, empathy, acceptance, and lack of judgment.

Responsibilities

• Call insurance companies
• Manage client billing and other client file upkeep
• Website and social media management
• Attend and play an active role in meetings
• Networking on behalf of the business
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Create systems that promote company growth 
• Other duties as assigned

Requirements and skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal skills
• Excellent organizational and leadership skills
• Must be able to lift office supplies (e.g., boxes of office paper, water, etc.)
• Understanding of psychotherapy language and techniques
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and Google Workspace
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred
• Fluency and the ability to be understood in written and spoken English. Other languages a plus.

Benefits

• Compensation competitive with market standard
• Set your own hours (~30 hours/week) within certain specifications
• Hybrid work setting
• Medical, Dental, and Eye Insurance
• PTO
• Industry training